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Careers

Document Controllers

Job Duties and Responsibilities

  • Knowledge of Document Management and document capture/image capture systems
  • Minimum of 5 years’ experience in document or records management
  • Experience working with many file types
  • Ability to find and preserve paper documents
  • Basic understanding of construction documents
  • Manage and maintain all controlled company documents
  • Update and control procedure documents and forms
  • Create and manage document hierarchy and process systems
  • Take charge of all document identification, classification and filing
  • Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
  • Ensure revised documents are accessible
  • Assist with communication during external audits
  • Conform to company enforced specifications and Document Control Procedures
  • Train Document Control Clerks and delegate and oversee their tasks
  • Train employees in company’s controlled document processes to ensure correct handling of documents from the ground up
  • Oversee document through its entire lifecycle (inception to archival)
  • Check and edit incoming documents and prepare for distribution
  • Create document filing and organizing systems that are both effective and efficient
  • Ensure proper organization and security of documents (paper and electronic)
  • Log document requests and help retrieve documents as needed for employees
  • Make available, notify and distribute documents to relevant recipients
  • Confirm delivery of documents to proper personnel
  • Collaborate and communicate with managers and project leaders
  • Observing the Company’s established rules and regulations
  • Ensuring that all other employees of the Company who come under your control and direction, observe and comply with the Company’s rules and regulations and matters
  • Able to communicate and write in both English and Mandarin as position will be based in Changsha, China

Job Summary

Interested applicants kindly forward a copy of your CV, recent Photo and academic transcripts to info.epcm@meinhardtgroup.com

Location
Changsha, China
Department
Project Management
Job type
Engineering - Civil/Construction/Structural
Reporting to
Project Manager