Project Admin/Document Controller

Duties & Responsibilities:

Dual function role covering the Document Control and Project Administrator in Industrial Technologies Division. The Document Controller/Project Administrator assists in the day-to-day running of the Project Management office in our Industrial Technologies Division. This role supports the Project Managers/Field/Design and staff within the Industrial Technologies division in providing the full Project Delivery lifecycle, maintaining records and providing regular and ad-hoc reporting. The role provides Quality Assurance support regarding processes, documentation and supports customer satisfaction initiatives. The role also assists in the management and supervision of key initiatives and programs supporting the strategic objectives of the division and organisation, particularly around standardisation, accreditation and business processes.

  • Manage and maintain all controlled company documents
  • Update and control procedure documents and forms
  • Create and manage document hierarchy and process systems
  • Take charge of all document identification, classification and filing
  • Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
  • Ensure revised documents are accessible
  • Assist with communication during external audits
  • Conform to company enforced specifications and document control procedures
  • Train document control clerks and delegate and oversee their tasks
  • Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
  • Oversee document through its entire lifecycle (inception to archival)
  • Check and edit incoming documents and prepare for distribution
  • Create document filing and organising systems that are both effective and efficient
  • Ensure proper organisation and security of documents (paper & electronic)
  • Log document requests and help retrieve documents as needed for employees
  • Make available, notify and distribute documents to relevant recipients
  • Confirm delivery of documents to proper personnel
  • Collaborate and communicate with managers and project leaders
  • Observing the Company’s established rules and regulations
  • Ensuring that all other employees of the Company who come under your control and direction, observe and comply with the Company’s rules and regulations and matters referred to in sub-clause 7


Job Summary

Interested applicants kindly forward a copy of your CV, recent Photo and academic transcripts to info.epcm@meinhardtgroup.com

Kuala Lumpur, Malaysia
Project Management
Job type
Civil & Structural Engineering, Construction
Reporting to
PMO Manager
Career Level